Navigating UNM Research
The Research Roadmap lists the major steps in developing and submitting proposals and managing awards. In all cases, the Principal Investigator (PI) has primary responsibility for ensuring compliance with university, state, and agency policies and requirements throughout the life cycle of each project—from proposal to closeout. The table below provides links for specific services and resources to assist PI’s in fulfilling this responsibility. All offices have contact information if a specific need or question is not addressed in the linked web pages below. For general inquiries, email ovpr@unm.edu.
| Funding Opportunities | ||
| Service Provided | Service Office | Website Link |
|---|---|---|
| Help with funding searches and solicitation analyses | Faculty Research Development Office | https://frdo.unm.edu/?q=funding_opportunities |
| Administer Limited Competitions | Faculty Research Development Office | https://frdo.unm.edu/?q=limited_competition |
| Proposal Development | ||
| Service Provided | Service Office | Website Link |
|---|---|---|
| Assist PI in submitting requests for access to and provide technical guidance on electronic portals including Cayuse Research Suite and sponsor specific systems | Faculty Research Development Office | https://frdo.unm.edu/?q=proposal_support |
| Provide user access to various electronic portals, including sponsor specific institutional accounts and Cayuse Research Suite | Office of Sponsored Projects (OSP) | https://osp.unm.edu/cayuse-research-suite.html |
| Team facilitation and project management for proposal development | Faculty Research Development Office | https://frdo.unm.edu/?q=proposal_support |
| Proposal planning, development, budgeting & editing support | Faculty Research Development Office | https://frdo.unm.edu/?q=proposal_support |
| Budget templates and other required forms | Office of Sponsored Projects (OSP) | https://osp.unm.edu/forms/index.html |
| Provide overall guidance on proposal preparation and compliance with applicable policies | FRDO and OSP | https://frdo.unm.edu/?q=proposal_support and https://osp.unm.edu/pi-resources/procedures-and-guidelines.html" |
Faculty Research Development Office
| Safety and Compliance | ||
| Service Provided | Service Office | Website Link |
|---|---|---|
| Biosafety, Chemical & Laboratory Safety, OSHA, Radiation & Laser Safety | Office of Research Integrity and Compliance | https://researchcompliance.unm.edu/safety-compliance/index.html |
| Conflict of interest in Research | Office of Research Integrity and Compliance | https://researchcompliance.unm.edu/conflict-of-interest/index.html |
| Human Subjects Research | Office of the Institutional Review Board (IRB) | https://irb.unm.edu/ |
| Animal Care and Use | Office of Animal Care Compliance | https://hsc.unm.edu/research/compliance/oacc.html |
| Export Control and Industrial Security | Industrial Security Department | https://isd.unm.edu/ |
| Use of Protected Health Information (HIPAA) | HSC Privacy Office | https://hsc.unm.edu/about/administrative-departments/privacy-office/ |
| Research integrity (Plagiarism, Falsification, & Fabrication) | Office of Research Integrity and Compliance | https://researchcompliance.unm.edu/research-integrity/index.html |
| Invention disclosure, commercialization, patenting, licensing, and intellectual property | UNM Rainforest Innovations | https://innovations.unm.edu/ |
| Proposal Review, Approval, and Submission | ||
| Service Provided | Service Office | Website Link |
|---|---|---|
| Final review of proposals to ensure compliance with all applicable policies and requirements (Federal, State, UNM, Sponsor specific, etc...) | Office of Sponsored Projects (OSP)/Proposals | |
| Requests for exceptions ( i.e., F&A rate, voluntary cost share, etc.) | Office of Sponsored Projects (OSP)/Proposals | https://osp.unm.edu/pi-resources/exception-request-process.html |
| Approve, endorse and submit proposals on behalf of the University as Authorized Organization Representatives. | Office of Sponsored Projects (OSP)/Proposals | https://osp.unm.edu/proposals/defining-your-opportunity.html |
| Process pre-award /post-proposal submission sponsor request, including JIT requests | Office of Sponsored Projects (OSP)/Proposals | https://osp.unm.edu/proposals/proposal-review.html |
| Award Review and Acceptance: | ||
| Service Provided | Service Office | Website Link |
|---|---|---|
| Review and Approve Requests to Spend Funds (RTSF) | Office of Sponsored Projects (OSP) | Form: https://osp.unm.edu/forms/index.html |
| Issue index and monitor preaward/advance (RTSF) account | Contract and Grant Accounting | https://cgacct.unm.edu/awards/index.html |
| Grants and cooperative agreements - Review for regulatory compliance and terms and conditions before accepting award | Office of Sponsored Projects (OSP)/Awards | https://osp.unm.edu/awards/index.html |
| Contracts - Review for regulatory compliance, legal aspects and negotiate with sponsors before accepting the contract | Office of Sponsored Projects (OSP)/Contracts | https://osp.unm.edu/contracts/index.html |
| Obtain UNM signatures on contracts from signature authority | Office of Sponsored Projects (OSP) (according to policies) | http://policy.unm.edu/university-policies/2000/2010.html |
| Award Setup: | ||
| Service Provided | Service Office | Website Link |
|---|---|---|
| Complete award setup in Banner's research accounting screens | Contract and Grant Accounting | https://cgacct.unm.edu/awards/index.html |
| Establish index number in Banner | Contract and Grant Accounting | https://cgacct.unm.edu/awards/index.html |
| Post-Award Financial Tasks | ||
| Service Provided | Service Office | Website Link |
|---|---|---|
| Review and approve financial transactions such as journal vouchers, travel reimbursements, requisitions for purchases, labor redistributions, etc. | Contract and Grant Accounting | https://cgacct.unm.edu/awards/index.html |
| Approve rebudgeting requests that do not need sponsor approval | Contract and Grant Accounting | https://cgacct.unm.edu/resources/faqs.html |
| Ensure that cost sharing is documented | Contract and Grant Accounting | https://cgacct.unm.edu/index.html |
| Use financial reports to monitor and oversee expenditures | Contract and Grant Accounting | https://cgacct.unm.edu/index.html |
| Monitor program income levels | Contract and Grant Accounting | https://cgacct.unm.edu/index.html |
| Prepare and submit invoices and financial reports to sponsors | Contract and Grant Accounting | https://cgacct.unm.edu/index.html |
| Manage effort certification process to ensure compliance | Contract and Grant Accounting | https://cgacct.unm.edu/effort-certification.html |
| Accounts Receivable Management: | ||
| Service Provided | Service Office | Website Link |
|---|---|---|
| Prepare and submit invoices and financial reports to sponsors | ||
| Receive and deposit payments from sponsors | ||
| Produce and record a letter of credit draw request (federal awards) | ||
| Monitor and pursue the collections of overdue payments from sponsors |
| Post-Award Non-Financial Tasks | ||
| Service Provided | Service Office | Website Link |
|---|---|---|
| Academic and research integrity training; AIRE program | Office of the Vice President for Research and Graduate Studies | https://grad.unm.edu/aire/ |
| Grants Management Training | Office of the Vice President for Research | Coming soon |
| Preventing or reporting research misconduct | Office of Research Integrity and Compliance | https://researchcompliance.unm.edu/research-integrity/index.html |
| Subaward Administration: | ||
| Service Provided | Service Office | Website Link |
|---|---|---|
| Draft, negotiate and execute out-going subcontracts/subawards | Office of Sponsored Projects (OSP) | https://forms.unm.edu/forms/srf |
| Formally approve the issuance of subawards on behalf of the University | Office of Sponsored Projects (OSP, according to policies) | http://policy.unm.edu/university-policies/2000/2010.html |
| Set up encumbrance in Banner for funds obligated (committed) to subrecipient | Contract and Grant Accounting | http://cgacct.unm.edu/awards/subawards.html |
| Review, approve, and route subaward invoices for payment through A/P | Contract and Grant Accounting | http://cgacct.unm.edu/awards/subawards.html |
| Effort Certifications: | ||
| Service Provided | Service Office | Website Link |
|---|
| Project End & Closeout: | ||
| Service Provided | Service Office | Website Link |
|---|---|---|
| Inactivate award account(s) in financial accounting system | Contract and Grant Accounting | https://cgacct.unm.edu/awards/index.html |
| Prepare and submit all final non-technical reports to sponsor | Contract and Grant Accounting | https://cgacct.unm.edu/awards/index.html |
| Maintain official financial and project documentation for sponsored projects in accordance with retention requirements | Contract and Grant Accounting | https://cgacct.unm.edu/awards/index.html |
